Administrative Assistant at Qatar Charity One of the top development and humanitarian organizations in the world is Qatar Charity.
It provides life-saving assistance to victims of natural disasters, persecution, and conflict in addition to putting sustainable development initiatives into place to fight poverty.
Qatar Charity is a private, voluntary, non-political organization that was founded in 1992 by a group of donors from Qatar. It has field offices in 30 countries and implementing partners in another 20.
The goal of Qatar Charity is to strengthen the most marginalized communities so that, together with their partners, they can achieve social justice and human dignity.
Through a variety of programs in social welfare, water and sanitation, education, nutrition, and economic empowerment, Qatar Charity seeks to improve the lives of children and their families.
Location: AbujaJob Type: Full-time
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About the Role
Organizing and arranging work, which facilitates decision-making and coordination with all units of the field office. In addition, the vacancy of this position has an effective role in communicating with institutions and parties within the office’s country.
Main tasks and responsibilities
Performing office work and services that contribute to the workflow. Organize, save and archive files and documents for easy access. Perform administrative work and services. Execute official correspondence and prepare administrative decisions. Meetings Preparation and arrangement and other work-related discussions. Carry out work related needs requests and follow up on them. Receiving incoming and outgoing letters, recording them and distributing them to the concerned employees. Follow-up and coordination with all administrative units of the office regarding correspondence, and the various topics and subjects related to work. Submitting periodic and non-periodic reports to the office manager. Maintaining the confidentiality of information, he has access to by virtue of his job. Follow-up on administrative procedures and coordination with internal and external parties regarding work. Assist and participate in compiling performance evaluation reports, drafting and analyzing such reports, and including them in the annual performance evaluation report. Perform any other duties assigned by the office manager within the scope of the job.
Transferring correspondence internally. Performing any other tasks assigned to him within his field of expertise.
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Job Requirements and Qualifications Qualifications:
Bachelor’s degree in Public Administration or business administration or equivalent at least
Experience:
Minimum of three years of experience in office Administration
Skills:
Proficiency in written and verbal communication and Proficiency in direct communication Proficiency in management skills, Office management, time management and task organization.
Knowledge:
General knowledge of working hours. General knowledge of Nigerian Civil work rules and basics. Knowledge of office management systems and administrative procedures.
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Capacity:
Ability to handle work pressure. Proficiency in communicating with different personalities. Ability to prepare periodic reports. Follow up and monitor the needs of office tools and supplies. Flexibility and ability to set work priorities.
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